You are Kapil/Kavita, sports secretary of Ajax World School, Gurugram. You want to place an order for sports articles for the school cricket team to Rotary Sports, Janakpuri, New Delhi. Write a letter in about 120 words. Remember to include relevant information about quality and quantity of products, specific details, school discount, delivery date and mode of payment.
Generated by claude-sonnet-4-6 · 2026-06-15 07:15 · grounding rag
Model Answer
Ajax World School,
Gurugram
Date: 12 May 20XX
The Manager,
Rotary Sports,
Janakpuri, New Delhi
Subject: Order for cricket sports articles
Sir/Madam,
I am the sports secretary of Ajax World School, Gurugram. I wish to place an order for the following cricket items for our school team:
| Item | Quantity | Quality |
|------|----------|---------|
| Cricket bats (English willow) | 10 | Superior grade |
| Cricket balls (leather) | 20 | Tournament standard |
| Batting gloves | 10 pairs | Standard size |
| Batting pads | 10 pairs | Standard size |
Kindly provide us with a school/institutional discount of at least 15% on the total bill. The items should be delivered to our school address by 25 May 20XX. Payment will be made by demand draft upon delivery.
Kindly confirm the order at the earliest.
Yours faithfully,
Kapil
Sports Secretary
---
Explanation
- Format matters: CBSE awards marks for correct formal letter format — sender's address, date, receiver's address, subject line, salutation, body, complimentary close, and signature.
- Cover all five required points: quality, quantity, school discount, delivery date, and mode of payment — each missing point costs marks.
- A table for items is neat and saves words; examiners appreciate clarity.
- Keep language formal and concise; avoid casual phrasing.
- Total word count should stay near 120 words (body only).